Administrative Assistant

 

Hours Per Week:         30-40 Hours Per Week

Pay Type:                       Hourly; not required to raise support

Direct Report:               Office Manager

Works Closely With:    Office Manager, Administrative Support Staff, and at times an external CPA firm
 

Responsibilities: 

  • Update and maintain databases, including mailing lists, contact information, and donor information.
  • Answer telephone calls and relay conversations and pertinent messages to appropriate staff members; answer general questions received via phone calls.
  • Greet visitors and provide hospitality support.
  • Maintain electronic and physical files for office records.
  • Order and maintain office supplies including brochures, envelopes, copier paper, and office equipment supplies.
  • Review, process, and submit staff expense reports for reimbursement.
  • Code corporate credit card activity.
  • Process and record donations, event registrations, and resource purchases.
  • Assist the Resource Center in organizing and delivering materials for Crescent Project events.
  • Receive, sort, and distribute incoming mail; process outgoing mail.
  • Assist in the general project management of the donor development process including preparing and mailing thank you notes and periodic appeals.
  • Receive and send general emails on behalf of the organization.
  • Arrange travel for staff as needed (hotels, rental cars, flights, etc.).
  • Proofread electronic and hardcopy communications.
  • Perform work related errands as requested such as going to the post office or bank.
  • Ensure that the kitchen area is clean and fully stocked.
  • Clean and maintain office as time permits.
  • All other duties as assigned.

Key Competencies: 

  • Strong written and verbal communication skills.
  • Attention to detail.
  • Extremely organized.
  • Flexible.
  • Able to work in a fast-paced environment.
  • Able to multitask and prioritize responsibilities and assignments..
  • Able to strategically plan the day out in order to complete all tasks correctly and efficiently.
  • Self-motivated and a self-starter.
  • High capacity for problem solving.
  • Positive, professional, and polite attitude.
  • Able to maintain confidentiality.
  • Work well with a team; be a team player.

Qualifications

  • Commitment to Jesus Christ as Lord.
  • Proficiency with Microsoft Office.
  • Previous experience working in a team context.
  • Demonstrated ability to work in a fast-paced environment and ability to multi-task.
  • High school diploma, or equivalent, required. Associate's Degree or higher an advantage.
  • A basic understanding of bookkeeping and/or Quickbooks is helpful, but not required.

*The $60 application fee has been waived for all applicants interested in this position